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| Deletions are marked like this. | Additions are marked like this. |
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| The following description of a workflow is based on internationally acknowledged ideas of how an archive should handle accession. It has not yet been entirely implemented at SB - mainly because of lack of resources. | The following description of a workflow is based on internationally acknowledged guidelines for handling accession. At SB we do not entirely follow these guidelines - mainly because of lack of resources. |
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| Basis for the description is a collection called ''Åstedet : Arbejdererindringer fra Århus''. The media is DAT audio cassettes and the content is interviews with working men and women not only about their working life but also about childhood, youth etc. The tapes were recordede from 19xx to 19xx and was donated to Statsbiblioteket in 19xx. | The workflow is based on the scenario that a new donation has just arrived. But almost the same workflow can be used for collections that have been stored at SB for years, but which are now to be digitised. |
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| '''Receipt''' | The Workflow has three headlines: ''Receipt'', ''Cataloguing'', ''Digitisation''. '''Receipt''': What to do when you get a new collection Make a short description of the collection: Where does the collection come from, what are the agreements about it, how many items are there and what kind of media is it, etc. |
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| On ceceipt the tapes shall be kept separate from the rest of the collections in the archive until it is examined if they are infected by mould or other kind of contamination, and if that is the case the pollution must be eliminated. | When we are talking about elderly material, the next step is to keep the tapes separate from the rest of the collections in the archive until it is examined if they are infected by mould or other kind of contamination, and if that is the case the pollution must be eliminated. |
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| As soon as possible after receipt the collection has to be recorded. | '''Cataloguing''': What kind of records do you need |
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| '''Cataloguing''' | Make a cataloue record of the physical items for the library database using danMARC2. This record can be used to create eg. a Dublin Core record when the item is going to be digitised. |
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| '''Digitization''' | '''Digitisation''': |
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| Juha Henriksson and Nadja Wallaszkovits (2009?) ''Audio Tape Digitisation Workflow'' http://www.jazzpoparkisto.net/audio/ | Juha Henriksson and Nadja Wallaszkovits (2008) ''Audio Tape Digitisation Workflow'' http://www.jazzpoparkisto.net/audio/ |
HypotheticalWorkflow
The following description of a workflow is based on internationally acknowledged guidelines for handling accession. At SB we do not entirely follow these guidelines - mainly because of lack of resources.
The workflow is based on the scenario that a new donation has just arrived. But almost the same workflow can be used for collections that have been stored at SB for years, but which are now to be digitised.
The Workflow has three headlines: Receipt, Cataloguing, Digitisation.
Receipt: What to do when you get a new collection
Make a short description of the collection: Where does the collection come from, what are the agreements about it, how many items are there and what kind of media is it, etc.
When we are talking about elderly material, the next step is to keep the tapes separate from the rest of the collections in the archive until it is examined if they are infected by mould or other kind of contamination, and if that is the case the pollution must be eliminated.
Cataloguing: What kind of records do you need
Make a cataloue record of the physical items for the library database using danMARC2. This record can be used to create eg. a Dublin Core record when the item is going to be digitised.
Digitisation:
References
Juha Henriksson and Nadja Wallaszkovits (2008) Audio Tape Digitisation Workflow http://www.jazzpoparkisto.net/audio/
Kulturarvsstyrelsen (2007) Retningslinjer for bevaring og håndtering af kulturarvsgenstande http://www.kulturarv.dk/forvaltning/museumsdrift/vejledninger/bevaring/index.jsp