HypotheticalWorkflow

The following description of a workflow is based on internationally acknowledged guidelines for handling accession. At SB we do not entirely follow these guidelines - mainly because of lack of resources.

Basis for the description is a collection called Åstedet : Arbejdererindringer fra Århus. The media is audio cassettes plus a few video cassettes and the content is interviews with working men and women, not only about their working life but also about childhood, youth etc. The tapes were recorded from 1982 to 2005 and were donated to Statsbiblioteket in 2005. The digitisation of the tapes started Summer 2009.

The Workflow has three headlines: Receipt, Cataloguing, Digitisation.

Receipt: What to do when you get a new collection.

Make a short description of the collection: Where does the collection come from, what are the agreements about it, how many items are there and what kind of media is it, etc.

When we are talking about elderly material, as in this case, the next step is to keep the tapes separate from the rest of the collections in the archive until it is examined if they are infected by mould or other kind of contamination, and if that is the case the pollution must be eliminated.

Cataloguing: What kind of records do we need.

Make a cataloue record of the physical items for the library database using danMARC2. This record can be used to create eg. a Dublin Core record when the item is going to be digitised.

Digitisation:

References

Juha Henriksson and Nadja Wallaszkovits (2009?) Audio Tape Digitisation Workflow http://www.jazzpoparkisto.net/audio/

Kulturarvsstyrelsen (2007) Retningslinjer for bevaring og håndtering af kulturarvsgenstande http://www.kulturarv.dk/forvaltning/museumsdrift/vejledninger/bevaring/index.jsp