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| === HypotheticalWorkflow === | ## page was renamed from Analyze Workflow ## page was renamed from HypotheticalWorkflow == Analyse Workflow == |
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| The following description of a workflow is based on internationally acknowledged guidelines for handling accession. At SB we do not entirely follow these guidelines - mainly because of lack of resources. | === Introduction === The focus of this workflow is to describe the outcome of the digitization process - the digital file and the different metadata. |
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| The workflow is based on the scenario that a new donation has just arrived. But almost the same workflow can be used for collections that have been stored at SB for years, but which are now to be digitised. | This workflow is not concerned about the processes concerning Preparation of the tape, Preparation of the machine, A/D-conversion, etc. There are many good description of this, one can be found here: Henriksson, Juha and Nadja Wallaszkovits (2008) ''Audio Tape Digitisation Workflow'' http://www.jazzpoparkisto.net/audio/ === Existing Workflow === |
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| The Workflow has three headlines: ''Receipt'', ''Cataloguing'', ''Digitisation''. | Case 'Åstedet', a collection of cassette tapes |
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| '''Receipt''': What to do when you get a new collection, or, get a collection from the store in order to digitise it. | A look at the digital project at SB (["Projects at SB"]) shows that ... |
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| Make a short description of the collection: Where does the collection come from, what are the agreements about it, how many items are there and what kind of media is it, etc. When we are talking about elderly material, the next step is to keep the tapes separate from the rest of the collections in the archive until it is examined if they are infected by mould or other kind of contamination, and if that is the case the pollution must be eliminated. |
=== Weak points === |
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| '''Cataloguing''': What kind of records do you need. | |
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| Make a catalogue record of the physical item for the libary database using danMARC2. If there exist a record of this item then reuse it, make the needed changes and export it to the library database. This record can be used to create eg. a Dublin Core record when the item is going to be digitised. | === Optimal Workflow === |
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| '''Digitisation''': | |
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| * '''Acquisition''': Make a short description of the collection: Where does the collection come from, what are the agreements about it, how many items are there and what kind of media is it, etc. When we are talking about elderly material, the next step is to keep the tapes separate from the rest of the collections in the archive until it is examined if they are infected by mould or other kind of contamination, and if that is the case the pollution must be eliminated. * '''Cataloguing the physical item''': Make a catalogue record of the physical item for the libary database using danMARC2. If there exist a record of this item then reuse it, make the needed changes and export it to the library database. This record can be used to create eg. a Dublin Core record when the item is going to be digitised. * '''Metadata for the digital file''': Find the bibliographical record in the library database and import a copy to DOMS-GUI. It is assumed that the danMarc2 to Dublin Core crosswalk is part of the automatic process of importing the record. Digitise the item and add the necessary technical metadata to the bibliographical metadata via the GUI. |
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| Henriksson, Juha and Nadja Wallaszkovits (2008) ''Audio Tape Digitisation Workflow'' http://www.jazzpoparkisto.net/audio/ | |
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| Kulturarvsstyrelsen (2007) ''Retningslinjer for bevaring og håndtering af kulturarvsgenstande'' http://www.kulturarv.dk/forvaltning/museumsdrift/vejledninger/bevaring/index.jsp | International Association of Sound and Audiovisual Archives (2009) ''Guidelines on the Production and Preservation of Digital Audio Objects: Standards Recommended, Practices and Strategies''. IASA-TC04. 2nd edition/ edited by Kevin Bradley. Jong, Annemieke de (2003) ''Metadata in the audiovisual production environment: an introduction''. Nederlands Instituut vor Beeld en Geluid. |
Analyse Workflow
Introduction
The focus of this workflow is to describe the outcome of the digitization process - the digital file and the different metadata.
This workflow is not concerned about the processes concerning Preparation of the tape, Preparation of the machine, A/D-conversion, etc. There are many good description of this, one can be found here: Henriksson, Juha and Nadja Wallaszkovits (2008) Audio Tape Digitisation Workflow http://www.jazzpoparkisto.net/audio/
Existing Workflow
Case 'Åstedet', a collection of cassette tapes
A look at the digital project at SB (["Projects at SB"]) shows that ...
=== Weak points ===
Optimal Workflow
Acquisition: Make a short description of the collection: Where does the collection come from, what are the agreements about it, how many items are there and what kind of media is it, etc. When we are talking about elderly material, the next step is to keep the tapes separate from the rest of the collections in the archive until it is examined if they are infected by mould or other kind of contamination, and if that is the case the pollution must be eliminated.
Cataloguing the physical item: Make a catalogue record of the physical item for the libary database using danMARC2. If there exist a record of this item then reuse it, make the needed changes and export it to the library database. This record can be used to create eg. a Dublin Core record when the item is going to be digitised.
Metadata for the digital file: Find the bibliographical record in the library database and import a copy to DOMS-GUI. It is assumed that the danMarc2 to Dublin Core crosswalk is part of the automatic process of importing the record. Digitise the item and add the necessary technical metadata to the bibliographical metadata via the GUI.
References
International Association of Sound and Audiovisual Archives (2009) Guidelines on the Production and Preservation of Digital Audio Objects: Standards Recommended, Practices and Strategies. IASA-TC04. 2nd edition/ edited by Kevin Bradley.
Jong, Annemieke de (2003) Metadata in the audiovisual production environment: an introduction. Nederlands Instituut vor Beeld en Geluid.