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| == Analyse Workflow == === Introduction === The focus of this workflow is to describe the outcome of the digitization process - the digital file and the different metadata. This workflow is not concerned about the technical processes of the digitisation itself, e.g. Preparation of tape, Preparation of the machine, A/D-conversion, etc. Instead can be referred to Henriksson, Juha and Nadja Wallaszkovits (2008) ''Audio Tape Digitisation Workflow'' http://www.jazzpoparkisto.net/audio/ |
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| List of previous and existing digital projects: === Need of changes === |
The existing workflows A look at the digital project at SB (["Projects at SB"]) shows that ... |
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| The most important change is that we need to be consistent in our cataloguing policy: A physical item should always be catalogued to | === Weak points === |
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| === Common denominator === | |
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| The common demoniator is the way we handle the items when we 1) on receipt 2) cataloguing the physical item 3) add the necessary metadata to the digital file | === Optimal Workflow === |
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| === Analyse Workflow === | |
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| The workflow is based on the scenario that a new donation has just arrived. But almost the same workflow can be used for a collection that has been stored at SB for years, and now it is going to be digitised. | * '''Acquisition''': Make a short description of the collection: Where does the collection come from, what are the agreements about it, how many items are there and what kind of media is it, etc. When we are talking about elderly material, the next step is to keep the tapes separate from the rest of the collections in the archive until it is examined if they are infected by mould or other kind of contamination, and if that is the case the pollution must be eliminated. |
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| The workflow is not concerned about the technical processes of the digitisation itself, e.g. Preparation of tape, Preparation of the machine, A/D-conversion. Instead can be referred to Henriksson, Juha and Nadja Wallaszkovits (2008) ''Audio Tape Digitisation Workflow'' http://www.jazzpoparkisto.net/audio/ | * '''Cataloguing the physical item''': Make a catalogue record of the physical item for the libary database using danMARC2. If there exist a record of this item then reuse it, make the needed changes and export it to the library database. This record can be used to create eg. a Dublin Core record when the item is going to be digitised. |
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| '''On Receipt''': What to do when you get a new collection, or, get a collection from the store in order to digitise it? Make a short description of the collection: Where does the collection come from, what are the agreements about it, how many items are there and what kind of media is it, etc. When we are talking about elderly material, the next step is to keep the tapes separate from the rest of the collections in the archive until it is examined if they are infected by mould or other kind of contamination, and if that is the case the pollution must be eliminated. '''Cataloguing the physical item''': What kind of records do you need? Make a catalogue record of the physical item for the libary database using danMARC2. If there exist a record of this item then reuse it, make the needed changes and export it to the library database. This record can be used to create eg. a Dublin Core record when the item is going to be digitised. '''Metadata for the digital file''': Find the bibliographical record in the library database and import a copy to DOMS-GUI. It is assumed that the cross-over from danMarc2 to Dublin Core is part of the automatic process of importing the record. Digitise the item and add the necessary technical metadata to the bibliographical metadata via the GUI. |
* '''Metadata for the digital file''': Find the bibliographical record in the library database and import a copy to DOMS-GUI. It is assumed that the danMarc2 to Dublin Core crosswalk is part of the automatic process of importing the record. Digitise the item and add the necessary technical metadata to the bibliographical metadata via the GUI. |
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| Henriksson, Juha and Nadja Wallaszkovits (2008) ''Audio Tape Digitisation Workflow'' http://www.jazzpoparkisto.net/audio/ | |
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| Kulturarvsstyrelsen (2007) ''Retningslinjer for bevaring og håndtering af kulturarvsgenstande'' http://www.kulturarv.dk/forvaltning/museumsdrift/vejledninger/bevaring/index.jsp | International Association of Sound and Audiovisual Archives (2009) ''Guidelines on the Production and Preservation of Digital Audio Objects: Standards Recommended, Practices and Strategies''. IASA-TC04. 2nd edition/ edited by Kevin Bradley. Jong, Annemieke de (2003) ''Metadata in the audiovisual production environment: an introduction''. Nederlands Instituut vor Beeld en Geluid. |
Analyse Workflow
Introduction
The focus of this workflow is to describe the outcome of the digitization process - the digital file and the different metadata.
This workflow is not concerned about the technical processes of the digitisation itself, e.g. Preparation of tape, Preparation of the machine, A/D-conversion, etc. Instead can be referred to Henriksson, Juha and Nadja Wallaszkovits (2008) Audio Tape Digitisation Workflow http://www.jazzpoparkisto.net/audio/
Existing Workflows
The existing workflows A look at the digital project at SB (["Projects at SB"]) shows that ...
=== Weak points ===
Optimal Workflow
Acquisition: Make a short description of the collection: Where does the collection come from, what are the agreements about it, how many items are there and what kind of media is it, etc. When we are talking about elderly material, the next step is to keep the tapes separate from the rest of the collections in the archive until it is examined if they are infected by mould or other kind of contamination, and if that is the case the pollution must be eliminated.
Cataloguing the physical item: Make a catalogue record of the physical item for the libary database using danMARC2. If there exist a record of this item then reuse it, make the needed changes and export it to the library database. This record can be used to create eg. a Dublin Core record when the item is going to be digitised.
Metadata for the digital file: Find the bibliographical record in the library database and import a copy to DOMS-GUI. It is assumed that the danMarc2 to Dublin Core crosswalk is part of the automatic process of importing the record. Digitise the item and add the necessary technical metadata to the bibliographical metadata via the GUI.
References
International Association of Sound and Audiovisual Archives (2009) Guidelines on the Production and Preservation of Digital Audio Objects: Standards Recommended, Practices and Strategies. IASA-TC04. 2nd edition/ edited by Kevin Bradley.
Jong, Annemieke de (2003) Metadata in the audiovisual production environment: an introduction. Nederlands Instituut vor Beeld en Geluid.